A boutique professional services firm with an excellent reputation in the lower mainland is currently opening its doors to a Manager of Administration to join their team. The firm maintains an entrepreneurial, hands-off management style that has traditionally empowered and grown individuals over the long term. There is an extremely flat structure to the firm and their office environment is very positive. In addition to a firm wide, open door policy, they conduct weekly meetings in which the entire team is encouraged to collaborate and communicate with each other about their problems or concerns. This format helps to ensure that workload is evenly and accurately distributed across the group.
Work life balance is very well respected at this firm; 40 hour work weeks are typical even during the busy seasons. In addition, the office closes for a week during Christmas!
This role is a key position in the office as you will directly impact the growth and internal processes of the office. Your role will be extremely varied and key accountabilities will include an equal balance of Administration, IT and Special Projects. A more inclusive list of duties can be found below:
• Manage the front desk • Oversee calendars and scheduling • Respond to and communicate with vendors and clients • Oversee correspondence and mail • Answer phones, greet clients (reception functions) • Order office supplies
• Assist with system improvement initiatives • Manage the integration of files and information into the CRM and cloud based system • Assist with a transition to a paperless environment
• Oversee special projects related to office improvement initiatives • Basic accounting and billing duties • Train new staff on operations
The company that you are joining is incredibly flexible. Over time, it is very likely that the reception and administrative duties will be phased out to give you more time for special projects and duties. There are two growth paths clearly available, one towards a future with heavier accounting functions and one towards a more administrative function. There is unlimited development for your career if you choose to pursue this opportunity.
To be considered for this role you need to have a few key skills and a great personality. Type-A, detail oriented, motivated people with a great sense of humour do well here. This is not the type of role where you will be micromanaged or told to do your job. You need to be innovative, intelligent and proactive.
Essential Skills Include:
• 3-5 years of administrative experience • Understanding of office management functions • Excellent technical skills and a willingness to learn more • Excellent MS Office Suite Skills (Work, Outlook, Excel) • Extremely strong communication skills.
Strong assets for this role will include accounting experience or executive assistant experience.
If you are the kind of person who loves to have fun while working hard, this is the office for you. This is a close knit team full of vibrant personalities and plenty of energy. In addition to a great future career, this role will provide a starting salary between 35,000 and 45,000 per annum, a gym membership and benefits.
Impact Recruitment is a career placement firm that works with all of the top employers in Western Canada. Working with Impact Recruitment is easy; we provide a complimentary service to job seekers and there is no obligation. We are here to help you find the best opportunity to further your career.
Privacy and confidentiality are important to us, as such all applications are kept strictly confidential and we will not share your information with anyone without your prior approval. While we will only be considering qualified applicants for this particular role, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about your career goals and some of the other companies that we work with that can help you achieve those goals.