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Contracts Administrator

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Job Summary

PeopleFind Inc
Multiple locations
Energy and Utilities
Construction - Industrial Facilities and Infrastructure
Manufacturing - Other
Job Type
Full Time
Years of Experience
7+ to 10 Years
Education Level
Bachelor's Degree
Career Level
Experienced (Non-Manager)

Contracts Administrator

About the Job


PeopleFind Inc. is an
Executive Search and Outplacement firm committed to the delivery of outstanding results. For job seekers, we encourage you to visit our Web site and take advantage of the many free resources available to you. For employers, we promise to deliver the best service, price and guarantee combination available in the industry. Visit PeopleFindInc.com for more information.

POSITION LOCATION:This position is based in Eastern Ontario, West of Ottawa. We advertise in various locations to raise the visibility of this opportunity for those interested in relocating.


Our client, an established manufacturer, seeks to engage a Contracts Administrator to be responsible for the management of large contracts.

The successful candidate will have strong leadership and contract administration skills and experience.


The key responsibilities of this position relate to the management of contracts and relationships between buyers and sellers. This includes managing communication, actions due, scheduling meetings for both parties, coordinating change order processes, monitoring, documenting and reporting on supplier performance, and managing supplier performance improvement plans.

The Contracts Administrator works independently on specific large projects or contracts and also supports, participates in or leads the general improvement and definition process as related to contract administration.


Participate in and lead process, procedure creation, and improvement.

Provide advice and apply specialized knowledge in the development of the Contract Administration process, procedures and tools.

Read, analyze, provide advice and apply the contract in daily transactions and in disputes.

Lead team meetings.

Lead the development of the project contract administration plan in conjunction with the contract team.

Review and approve permits and training. Verify qualifications and provide training.

Lead the development of reports on performance, including monitoring of contract cost, scheduling, quality, and technical performance.

Verify contract completion.

Manage integrated Change Control to ensure that changes are properly approved and that all those with a need to know are aware of and approving such changes.

Administer and record job progress. Monitor work activities to verify contract compliance.

Document administrative actions and all data required to support the project's business activities and performance assessments.

Document decisions and events.

Verify that the technical and commercial contract conditions are fulfilled throughout the contract.

Ensure that all work has been completed and that all deficiencies and administrative matters have been resolved.

Monitor payments to the supplier.

Complete contract closeout reports for contractor's performance.

Resolve contract disputes.


Honours degree in Engineering or Business.

7+ years of experience conducting contract administration, with at least 3 years on large equipment, construction, and/or design contracts.

Technical background or demonstrated understanding of engineering and/or construction contracts is an asset; ability to read engineering documents and drawings is required.


Strong construction background.

Knowledge of ethical contract administration and business practices; contract management and administration experience.

Strong computer skills in Microsoft Outlook, Word, Excel and similar programs.

Excellent faciliatation skills, sound judgement and ability to identify and resolve disputes according to contractual requirements.

Excellent communication and relationship management skills.


Document control / records management or similar clerical experience.


Strong analytical, business and negotiation skills are required to manage adherence to contractual requirements and to negotiate settlements to disputes.

Experience in administering contracts related to design, architectural and construction / design / build within plant operation settings.

In-depth knowledge of and experience in applying commercial and contractual formats and specific terms and conditions.

Must be able to work independently, establishing priorities in meeting conflicting requirement deadlines.

Willingness to devote additional / extended hours and work under pressure.

Ability to effectively communicate both orally and in writing in a large complex matrix organization.

Ability to reconcile the disparate objectives of buyer and seller as contracting parties, and to manage both internal clients and external suppliers.

Proven capability to lead others through influence rather than authority.

Must have a thorough understanding of both conventional text and legal terminology and documentation.

Able to understand basic technical issues and documents.

Strong organizational and time management skills are required, along with the ability to lead and coordinate communications for multiple and/or large contracts.


Salary is commensurate with experience.

Your resume is held in confidence and will not be sent to any employer without your prior permission.

We appreciate all expressions of interest, however, as a practical matter, only select candidates whose backgrounds best match our client's requirements will be contacted. All resumes are retained and treated confidentially for consideration against future opportunities.      

Personal Information Protection and Electronic Documents Act: PeopleFind Inc. complies with the provisions of the Personal Information Protection and Electronic Documents Act ("PIPEDA") which became effective January 1, 2004. By forwarding your resume to PeopleFind Inc., you can rest assured that your resume will be held in total confidence and only presented to prospective employers and affiliated executive search firms upon receiving your prior approval to do so. Please refer to www.peoplefindinc.com in order to view our Company's privacy policy.    
Services We Provide:

Recruit for Most Business Roles: This includes management, executive, contract, temporary, temp, permanent,  president, CEO, CIO, COO, CFO, CTO, C-Level, accounting, accountant, finance, financial, banking, legal, sales, sales representative, sales rep, retail, marketing, advertising, brand, branding, account executive, national accounts, key account, engineering, engineer, project manager, information technology, IT, human resources, HR, logistics, distribution, procurement, buyer, supply chain. Call us at 905-477-9330 or 866-477-0855.  

Type of Executive Search / Recruiting Engagements: We work on retainer, exclusive contingency, and contingency agreements depending on complexity and confidentiality of assignment. We place both permanent and contract employees. Call us at 905-477-9330 or 866-477-0855.  

PeopleFind Outplacement, Career Transition and Career Coaching: We provide career transition services including career assessment, job search planning, employment networking, resumes and cover letters, interview skills coaching, downsizings, terminations and reorganization consulting and all services associated with an employee release.  We assist every level including executives, professionals, management and front line staff. We offer service worldwide using E-Learning via the web / internet and telephone and affiliates. Toronto area services include Markham, North York, Mississauga, and across Ontario.  Call us at 905 477 9330 or 866-477-0855.


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