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Administrative Assistant

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Administrative Assistant

Calgary, AB

About The Job

Eagle is currently seeking an Administrative Assistant for a one (1) year contract opportunity, scheduled to begin in July.


Key Responsibilities


The successful candidate will be responsible for:
  • Providing professional administrative support to the Director of Project Services;
  • Collaborating closely with the leadership team to ensure report graphs, spreadsheets, and presentation materials are aligned with corporate standards and the Safety, Engineering and Procurement (SE&P) guidelines;
  • Developing and delivering a report to the Director by collecting and combining weekly summaries from the Project Services team; upload and maintain report on MS SharePoint;
  • Creating monthly report templates on the Project Services SharePoint site and ensure content is completed from each discipline;
  • Organizing and attending a weekly leadership team meeting; noting action items and communicating management updates if required;
  • Set-up of monthly meetings and ensure room and AVS is prepared prior to each meeting;
  • Providing monthly updates to the organizational chart and submit to the VP, Engineering;
  • Ensuring leadership team provides updates to the plan and Goals Summary;
  • Creating and tracking team Training Plan and ensure courses completed are reflected accordingly;
  • Liaising with LMS and management team to move in-house training to LMS for tracking purposes;
  • Working extensively in MS SharePoint providing site access and content management for Project Services and SE&P Management site;
  • On-boarding and Off-boarding of staff and contractors;
  • Maintaining and tracking Project Services Activity Log in SharePoint;
  • Maintaining inventory for Project Management Forum;
  • Processing Service requests accordingly;
  • Providing ad hoc administrative support in areas including SAP time entry and audits, processing expense reports, organizing offsite meetings, ordering office supplies, assisting team with travel tool, and processing floor mail;
  • Collaborating closely with other Administrative Assistants within SE&P and provide backup support in their absence;
  • Occasional creation of questionnaires to understand the level of customer satisfaction and service delivery in Project Services;
  • Participating in floor safety inspections and attend floor safety meetings; and,
  • Attending monthly and quarterly administrative meetings, providing a safety topic and acting as Chair on a rotational basis.


Skills and Qualifications


The qualified candidate must have:
  • A Post-secondary certification in Office Administration or similar area;
  • Five (5) to seven (7) years of administrative assistant experience supporting a Project Services group;
  • Knowledge and experience with SAP using HR and/or Finance modules;
  • Knowledge and experience with MS Office Suite, specifically Word, Excel, and SharePoint;
  • Knowledge and experience with HDMS; and,
  • Engineering and/or Oil and Gas industry experience is nice to have.


Don’t miss out on this opportunity, apply online today!


We would like to thank all applicants for their interest; however, only candidates under consideration will be contacted.  Please note that your application does not signify the beginning of employment with Eagle and that employment with Eagle will only commence when placed on an assignment as a temporary employee of Eagle.

 

Job summary

  • Job Type:Full Time
    Temporary/Contract/Project
  • Job Category:Administrative/Clerical
  • IndustriesComputer/IT Services
  • Career Level:Experienced (Non-Manager)
  • Work Experience:5+ to 7 Years
  • Job Reference CodeBHJOB1679_49671
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About this company
Eagle Professional Resources

Eagle is one of Canada’s largest and most successful staffing agencies. We recruit professionals specializing in Information Technology, Executive & Management Consulting and Finance & Accounting and place them in contract and full-time positions with some of Canada’s leading organizations. As one of Canada’s Best Managed Companies since 1999, we are known throughout the industry as a staffing agency with high ethical standards. Job seekers want to work with us because we are committed to making them a top priority.For Eagle’s current opportunities, visit our job board to create a profile, upload your resume, and sign-up for job alerts. For job search advice and independent contracting tips, be sure to visit and subscribe to Eagle’s Talent Development Centre.